Following is an excerpt from a SEACTX e-mail.
“Now that we have secured a deal, the next step is signing parties. We are believed to be the largest group to go to the table and coordinating this effort for several thousand families has been quite an undertaking. XTO has arranged with Permian Land to handle our signing parties. They are in the process of confirming mineral rights for all of the subdivisions.
POSTCARD
Permian will be sending out a postcard to everyone in the SEACTX area that has not signed a lease. This is to make sure that everyone, whether they officially joined or not, is given the opportunity to sign. This will also let us and Permian know which homes to make up packets for.
When you receive the postcard (a sample is on the www.seactx.org website), PLEASE CALL OR EMAIL TO REQUEST A W-9 FORM. This will help Permian keep track of everyone who intends to sign the SEACTX deal and print up leases/checks accordingly. If you don’t respond, they won’t have a lease/check waiting for you when you go to sign, and it will seriously delay the process for your family.
LEASE
XTO intends to file a memorandum of lease in the public record. What does this mean? It means that the details of the lease remain private on the public record, so it’s very important that you keep a copy of the lease for your files. We will insist that you receive a copy of the lease at the signing party; do not sign the lease unless Permian is able to make copies at the signing party! Otherwise, you won’t have a record of what you officially signed.”
To get the final lease, please contact your neighborhood contacts/street representatives.
“Please print this out, read it, and contact an attorney if you have any questions about it. Understand what you are signing before you sign. This is a long term commitment for your family. Bring a copy of the lease with you to the signing party and make sure that the lease they present for your signature is IDENTICAL to the language in the one we sent you. Other groups have been victims of the “bait and switch”; we want to safeguard against that happening to us, too. Anyone listed on the title of the home must sign the lease for it to be valid. You may be asked to bring copies of your home’s documents, such as title, deed, plat, etc.
SIGNING PARTIES
The signing parties will be arranged based on subdivision or HOA; then there will be open dates for folks who belong to those communities that were not able to make it on the “regular” days. Please don’t try to sign before your subdivision is called; they may not have your documents on hand and you will have wasted your time.
Below is a link to print your own copy of the W-9 form that will be mailed to you by XTO/Permian when you call or email and request it. You can email this form back, or mail it if you prefer not wait on the postcard, or W-9 to come to you in the mail.
http://www.seactx.org/fw9.pdf“
